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Peter J Palombi Middle School

133 McKinley Ave
Lake Villa, IL 60046

Exhibitor Policies & Procedures


Acceptance of the following policies & procedures are required as part of the registration agreement. All exhibitors must comply with the policies & procedures to participate in the 2018 Lindenhurst-Lake Villa Chamber of Commerce Expo. Failure to comply with the below agreement will cause forfeiture of booth(s) without refund.

Event dates/times

Saturday, April 28th, from 10:00am – 3:00pm, Booth Set-up Set-up will begin at 4:00pm on Friday, April 27th, and must be completed by 7:00pm. Exhibitors who need extra time are also able to come in Saturday morning the 28th at 8:00am. Set up must be completed by 9:00am on the 28th!

Exhibitors are encouraged to come early, unload promptly, and move their vehicles out of the loading area as soon as the exhibit items are unloaded! Vehicles are not allowed on any grass/snow areas on School grounds. When unloading and loading vehicles, please be aware of all grass areas (even if covered in snow!)

Booth break-down

Tear-down is prohibited prior to 3:00 p.m. on Saturday, April 28th! Prior to loading your cars Please have your exhibit items close to the entrance door before their vehicles pull up to help the loading go more smoothly and efficiently. Remove vehicles from the loading area as soon as exhibit items are loaded so the next exhibitor may load theirs.

Booth reservations

All members must be in good standing to participate in the 2018 LLV Chamber of Commerce Expo. To ensure fairness to all exhibitors, booth registration will be confirmed upon receiving payment. Your Expo registration will become a contract upon acceptance.

Booth specifications

It is the responsibility of the exhibitor to bring extension cords for electricity.

Basic booth information: Booth size: 10’ by 10’ area with an 8’ back drape and 3’ side drapes (royal blue and silver)

Table: 8’ covered and skirted table Chairs: 2 chairs

Exhibit occupancy

Booths are to be occupied by at least one representative during the hours of 10:00am – 3:00pm on April 28th, 2018. Vacant or unmanned booths will be re-purposed as seating areas.

Internet Access

Wi-Fi will be available, with login credentials distributed on Friday during set up. Exhibitor Booth Location The Lindenhurst Lake Villa Chamber of Commerce will make its best effort to locate competing businesses as far from one another as possible.

Arrangement of Exhibits

Exhibit pieces must have protective covering (plastic caps, cardboard, wood, etc.) on all contact points that could potentially damage the floor. All landscape and similar displays are to have 1/4” plywood covering the floor before setting the display to eliminate any damage to the floor. Exhibits with many loose items must have a protective tarp over the floor to allow for easy clean up. All display fixtures exceeding four feet tall must be confined to the back three feet of the booth area. Please inform the Chamber if a display requires more than 500 watts of electricity; it may be deemed unsupportable on the electrical circuits. Merchandise, signs, props, or display fixtures shall not be pasted, taped, nailed or tacked to booth drapes. Merchandise, equipment, promotional items, and personnel are restricted within the 10’ x 10’ booth area. Displays cannot interfere with neighboring exhibits. Helium filled balloons are prohibited.

Improper Use of Space

Exhibitor agrees not to assign, sublet, or apportion space. Exhibitor agrees not to exhibit or advertise goods other than those sold in their regular course of business. Solicitation or handing-out of literature is permissible only directly in front of each businesses registered booth. Solicitation in the hallways and outside of the Peter J. Palombi Middle School is prohibited.

Lost/Damaged Items

The Lindenhurst-Lake Villa Chamber of Commerce is not responsible for any items which are lost or damaged during the 2018 LLV Chamber of Commerce Business Expo. Please ensure that your equipment and supplies are adequately supervised.

Food and Beverages

All food and beverages are to remain in the designated food court area. Food and beverages are prohibited on the main floor of the Peter J. Palombi Middle School. However, all food stores, bakeries, etc. will be allowed to exhibit their packaged product on the exhibit floor. Any food giveaways must be packaged & sealed. A reception area will be available for exhibitors to use as a break room.

Parking

During set-up hours, exhibitors are able to park in any parking lot available. Exhibitors may use the parking lot North of the Peter J. Palombi Middle School to unload their vehicles; however we ask that the vehicles be moved to another location after unloading to allow other exhibitors the same convenience. During event hours exhibitors are required to park in the parking lots North or West of the Peter J. Palombi Middle School.